Standardised E-Invoicing and Compliance Under Tight EU Deadlines

Huawei Denmark operates in a highly regulated European environment where financial compliance, data retention, and invoice standardisation are non-negotiable. As a non-EU headquartered company trading with Danish and European partners, Huawei Denmark faced increasing complexity in meeting local and EU-wide regulatory requirements - while keeping day-to-day finance operations running smoothly.

To address this, Huawei Denmark partnered with iEDI to establish a compliant, scalable, and fully standardised e-delivery setup for inbound and outbound invoices.

The Challenge

Trading in Denmark and across the EU requires strict adherence to local finance regulations, e-invoicing standards, and archiving rules. For Huawei Denmark, this included:

• Standardising all incoming and outgoing invoices

• Ensuring compliance with Danish and EU e-invoicing requirements

• Implementing legally compliant financial document storage

• Meeting a fixed regulatory deadline with no margin for delay

At the same time, Huawei Denmark needed a solution that would not disrupt existing finance workflows or place additional technical demands on its trading partners.

The Solution: Standardised E-Delivery with iEDI

The collaboration began in Q3 2024, with iEDI implementing a fully managed e-delivery and invoice standardisation solution for Huawei Denmark.

The setup ensures that:

• All inbound and outbound invoices are exchanged electronically

• Documents are standardised across all Danish trading partners

• PEPPOL/BIS formats are used where required

• Finance data is validated, traceable, and compliant by design

By Q4 2024, the solution was fully live and operational.

Meeting Regulatory Deadlines with Confidence

A key requirement for Huawei Denmark was meeting a strict regulatory deadline at the start of 2025. This required not only technical implementation, but also clarity around legal and archival obligations.

“iEDI guided us through European and Danish e-archiving and EDI standards, resolving every technical and legal question well ahead of the January 1, 2025 deadline. iEDI also helped us implement a WORM-secured archive for our finance journals, which is mandated by Danish law for third-party retention.”
- Hongmin, Project Responsible, Huawei Denmark

iEDI’s existing compliance-ready infrastructure allowed Huawei Denmark to meet all requirements without building new systems from scratch.

Operational Efficiency for Finance Teams

Before the implementation, invoice handling and compliance checks required significant manual effort, often under time pressure. With standardised e-delivery and automated processing in place, these workflows are now handled systematically.

“Automated invoice exchange and secure journal storage have eliminated manual bottlenecks and given us total traceability - no more late-night audits or last-minute fixes.”
- Hongmin, Huawei Denmark

The result is a more predictable, auditable, and efficient finance operation - both internally and for Huawei Denmark’s trading partners.

Huawei Denmark was not just looking for a technical platform, but for a partner with deep knowledge of EU and Danish finance regulations combined with hands-on operational experience.

“iEDI’s deep technical know-how, coupled with an in-depth understanding of finance regulations, makes iEDI our go-to partner for electronic document exchange and secure archiving.”
- Hongmin, Huawei Denmark

As regulations continue to evolve, Huawei Denmark relies on iEDI to stay ahead of compliance changes without revisiting core system architecture.

The Result

Huawei Denmark now operates a compliant, standardised e-delivery setup for all invoice exchange with Danish trading partners.

Key outcomes include:

• Fully standardised inbound and outbound invoices

• Regulatory compliance built into daily operations

• Secure, audit-ready financial document storage

• Reduced manual workload for finance teams

• Seamless collaboration with Danish and EU partners

Why This Matters

Huawei Denmark’s case highlights a common enterprise challenge: compliance is not just a legal requirement - it is an operational one. By outsourcing responsibility for document standardisation, delivery, and archiving to iEDI, Huawei Denmark ensured that regulatory complexity does not slow down the business.