How Harald Nyborg Digitised Procurement Across 40 Stores in 10 Days

Harald Nyborg operates a large retail network with more than 40 stores, each responsible for procuring goods from a broad range of suppliers. As the business grew, it became clear that manual purchasing workflows were no longer sustainable - neither for store employees nor for suppliers.

To modernise procurement while keeping daily store operations efficient, Harald Nyborg set out to implement a scalable, enterprise-level EDI solution that could also accommodate suppliers of all sizes.

The Challenge

At the time, purchasing at Harald Nyborg was largely manual. Each store placed orders directly with suppliers, often outside a unified system. This created several challenges:

• Store employees spent significant time on ordering instead of serving customers

• Procurement processes varied across stores, reducing visibility and control

• Suppliers had to manually enter orders into their own systems

• Smaller suppliers struggled with inconsistent order formats and workflows

Harald Nyborg wanted a solution that streamlined procurement centrally while remaining practical and accessible for all suppliers—large and small.

The Solution: Enterprise EDI + iedi.online for Suppliers

Harald Nyborg partnered with iEDI to implement a fully managed, enterprise-grade EDI solution that digitised the entire purchasing flow across all stores in a matter of days.

Within just 10 days, 40 stores transitioned from manual ordering to a structured, digital workflow.

Through iEDI’s enterprise platform, Harald Nyborg now maintains:

• A central overview of all suppliers

• A structured product catalogue per supplier

• Rules for minimum order quantities and purchasing logic

Store employees log in, select a supplier, choose products, and submit orders in just a few clicks. Orders are sent electronically via EDI, ensuring consistent and validated data.

Invoices are received centrally by Harald Nyborg’s administration, allowing store staff to focus fully on in-store customer experience.

Supplier Enablement with iedi.online

A key requirement for Harald Nyborg was that EDI should not become a barrier for smaller suppliers.

Large suppliers integrate directly via EDI. Smaller suppliers without EDI systems are onboarded through iedi.online, iEDI’s lightweight supplier portal.

With iedi.online, suppliers can:

• Receive EDI orders digitally

• Send order confirmations and invoices electronically

• Exchange documents without ERP integrations or IT resources

• Get started quickly at a low, predictable cost

This hybrid setup ensures that Harald Nyborg can mandate EDI across its supplier base without excluding smaller partners.

Why This Model Works for Retail at Scale

Retail procurement depends on speed, consistency, and supplier collaboration. By combining a centrally managed EDI setup with a simple supplier portal, Harald Nyborg achieved:

• Faster and more consistent ordering across stores

• Reduced manual work for store employees and suppliers

• Improved visibility into procurement and invoicing

• A scalable foundation that supports future growth

All workflows were tested internally before rollout, and feedback from users highlighted significant time savings and ease of use.

The Result

Harald Nyborg now operates a modern, EDI-driven procurement process that supports its entire store network. Store employees spend less time on administration and more time with customers. Suppliers benefit from clearer, faster, and more reliable order flows.

By pairing enterprise EDI with iedi.online for supplier onboarding, Harald Nyborg implemented a solution that delivers efficiency at scale - without increasing complexity for its partners.