Automated PRICAT: A Smarter Way to Manage Pricing at Scale

XL BYG operates in a complex wholesale and retail environment where pricing agreements, discounts, and campaigns vary significantly across customers. To support this, XL BYG introduced a new product catalogue system that ensures each customer receives a price catalogue tailored precisely to the agreements negotiated with XL BYG.

For XL BYG, maintaining accurate and up-to-date price catalogues is not just a commercial requirement - it is a critical part of efficient supply chain management.

The Challenge

XL BYG works with a large and diverse customer base, each using different market platforms, ERP systems, and financial solutions. At the same time, pricing agreements differ per customer and are frequently adjusted due to campaigns, promotions, and negotiated discounts.

Historically, keeping customer-specific price catalogues updated across multiple platforms involved extensive manual work. Product data, prices, and discounts often had to be recreated or maintained manually in each customer’s system. This approach does not scale and introduces risks such as:

• Inconsistent pricing across systems

• Manual data entry errors

• Delays in campaign and price updates

• Time-consuming order creation for customers

Without EDI-based catalogue exchange, both XL BYG and their customers spent unnecessary time maintaining product and price data rather than focusing on core business activities.

The Solution: Automated PRICAT via iEDI

XL BYG engaged iEDI to design and implement a custom PRICAT (Price / Sales Catalogue) solution that could deliver customer-specific catalogues automatically, regardless of the customer’s platform or system landscape.

iEDI developed a solution where price catalogues are generated directly from XL BYG’s ASPECT4 system and distributed electronically to customers in their preferred EDI format. Each catalogue contains the customer’s individually agreed prices, discounts, and applicable campaigns—rather than a generic standard price list.

With this setup:

• Customers receive structured, up-to-date product and pricing data

• Products are created automatically in the customer’s system

• Orders can be placed immediately without manual product setup

• XL BYG can update campaigns and prices centrally

“This system is built into XL BYG’s ASPECT4 system, allowing employees to maintain customer-specific price catalogues regardless of which market platform the customer uses.”

Jens Kirkeby, CTO, iEDI

Why PRICAT Is Critical for Supply Chain Management

Automated PRICAT messages play a central role in modern supply chains, particularly in wholesale and retail environments where pricing complexity is high.

Key benefits include:

Elimination of manual work and errors
PRICAT automates the distribution of product and pricing data, removing the need for manual data entry into ERP systems. This significantly reduces human error and ensures consistent data across all systems.

Time savings and operational efficiency
What previously took hours or days (maintaining catalogues, setting up products, validating prices) can now be executed in seconds. This removes bottlenecks and frees employees to focus on higher-value tasks.

Data synchronisation across partners
Automated PRICAT ensures that customer and supplier systems are always aligned on prices, descriptions, dimensions, weights, and availability. This creates a single, reliable source of truth.

Improved customer experience
Customers can order with confidence, knowing that prices and product data are correct. This reduces disputes, incorrect orders, and friction in the purchasing process.

Real-time insight and control
Structured catalogue data enables better visibility into pricing, spending, and inventory decisions, supporting more data-driven supply chain management.

Scalability and agility
Automated catalogue exchange scales effortlessly during promotions or peak seasons without requiring additional manual resources.

Technical Scope and Standards

The PRICAT solution supports a wide range of standards and systems to accommodate customer diversity:

• EDIFACT (PRICAT)

• XML

• UBL

• CSV

• PEPPOL / BIS

• ANSI X12

• TRADACOMS

In addition, the solution integrates with major ERP platforms such as Navision, Axapta, SAP, and other enterprise systems.

The Result

XL BYG now operates a scalable, automated price catalogue process that supports complex customer agreements and frequent price updates without manual overhead. Customers receive accurate, tailored catalogues directly into their systems, and ordering has become faster and more reliable for all parties.

While iEDI is not XL BYG’s primary EDI provider, iEDI holds exclusivity for this PRICAT solution - demonstrating how targeted, custom EDI components can deliver high value when applied to the right supply chain challenge.