HJS Værktøj Expands Their EDI Toolbox With Help Of iEDI's PDF Solution

HJS Værktøj operates as a quality tool agency, supplying professional tools through a network of dealers. For many years, the company had successfully exchanged invoices and credit notes via EDI. However, as customer expectations evolved, so did the demands placed on their EDI setup.

More and more customers began requesting additional automated documents such as order confirmations, and in different EDI formats depending on the recipient. What had once been a stable setup suddenly required significantly more flexibility.

The Challenge

HJS Værktøj faced a familiar challenge for many SMEs.

Their existing ERP system worked well and supported the core business processes. It handled invoicing reliably and required no major maintenance. However, expanding EDI automation beyond invoices would normally mean:

• Upgrading to a more complex ERP system

• Building custom EDI mappings

• Introducing data extraction or transformation tools

• Managing ongoing EDI maintenance internally

For an SME, this represented a costly and time-consuming project, both financially and organisationally. The key question was whether it made sense to replace a functioning ERP system simply to satisfy growing EDI requirements from customers.

The Solution

HJS Værktøj already produced PDF order confirmations as part of their daily workflows. Instead of redesigning their internal systems, they chose a different approach.

Together with iEDI, the company implemented our PDF-to-EDI solution that allowed them to continue working exactly as before. Rather than sending PDF order confirmations directly to customers, HJS Værktøj sends them to iEDI. From there, the documents are:

• Interpreted and validated

• Converted into the required EDI formats

• Tested with each customer

• Delivered as structured EDI in the customer’s preferred format

All EDI logic, testing, and format handling is managed by iEDI, removing the need for internal EDI development or ERP changes.

Why PDF-to-EDI Works for SMEs

For many SMEs, EDI projects fail not because of technology, but because of complexity and resource constraints. PDF-to-EDI offers a pragmatic alternative:

• No ERP replacement or major upgrades

• No internal EDI expertise required

• Existing workflows remain unchanged

• Faster onboarding of new trading partners

• Lower upfront investment and predictable costs

This approach allows SMEs to meet enterprise-level EDI expectations without enterprise-level projects.

The Result

The solution has now been running for more than six months and is fully operational in production. HJS Værktøj meets their customers’ EDI requirements for additional document types while maintaining their existing internal systems and processes.

For HJS Værktøj, PDF-to-EDI proved to be a scalable way to bridge the gap between modern EDI demands and a practical SME setup - without overengineering or unnecessary system changes.