Danoffice IT ApS designs and operates IT infrastructure for a wide range of international clients. As part of this work, the company processes large volumes of financial and operational documents from suppliers across multiple countries, each using different data formats, standards, and technical conventions. Managing this diversity directly inside the ERP system quickly became inefficient and costly, prompting Danoffice IT to look for a structured approach to document standardisation.
This led to a partnership with iEDI, with the goal of creating a stable and compliant document exchange layer that could handle supplier diversity while keeping internal systems clean and maintainable.
One of the core challenges Danoffice IT faced was the variety of proprietary XML formats used by large international suppliers. While these formats technically contained the required data, they were not suitable for direct ERP integration and required continuous adjustments and manual work.
With support from iEDI, Danoffice IT converted supplier-specific XML formats into OIOUBL, the Danish standard for electronic business documents. OIOUBL is not only widely used in Denmark but also a requirement for many public sector and regulated trading scenarios. By standardising all incoming invoices to OIOUBL, Danoffice IT ensured consistency, regulatory compliance, and long-term maintainability.
Stefan Mølgaard, Head of ERP and Process at Danoffice IT, explains:
“iEDI helped us convert documents from some of our largest suppliers, transforming their proprietary XML formats into a standard OIOUBL format. This allowed us to integrate them directly into our ERP system without further adjustments or development.”
The impact of this standardisation was immediate. By replacing PDFs and inconsistent XML files with structured OIOUBL documents, Danoffice IT was able to automate invoice handling at scale. More than 50,000 invoices are now processed annually in a fully electronic and standardised format.
“This has resulted in over 50,000 invoices being processed annually in a standardized electronic format instead of PDF. It has made it much easier for us to work with data and automate invoice registration.”
Beyond efficiency, this approach reduced the need for ERP customisations and add-ons that would otherwise have been required to support each supplier format individually. Instead, Danoffice IT maintains a single, predictable document structure internally, while iEDI handles the external complexity.
Standardisation also enabled improvements beyond basic automation. Together with iEDI, Danoffice IT implemented controlled modifications to the document structure, ensuring that relevant text lines and contextual information were preserved and visible directly in the ERP system.
“We’ve implemented modifications to the file formats so we can include text lines when necessary. Previously, we had to dig through the old XML version to find the text. Now, it is visible directly in the ERP system as part of the standard format. That has been a tremendous help.”
This improved data visibility reduced manual investigation and made downstream processes more reliable and transparent for finance and operations teams.
Another key benefit of the collaboration was the offloading of supplier communication. Coordinating technical details such as formats, examples, and transfer methods often places a heavy burden on internal teams, especially when suppliers are international and technically diverse.
“One of the best parts of this process was that iEDI handled all communication with our suppliers. That included technical discussions, examples, and FTP details. We did not have to act as intermediaries and could focus entirely on the solution rather than the process.”
By centralising supplier coordination with iEDI, Danoffice IT reduced internal workload and avoided delays caused by back-and-forth technical discussions.
After just eight months of working with iEDI, Danoffice IT had already achieved measurable improvements in efficiency, data quality, and process automation. The company now operates with a standardised document foundation that supports current needs and future growth without increasing ERP complexity.
“I would recommend any company that wants to work more efficiently with data from files in various formats or PDFs to talk with iEDI about how they can optimize the outputs they receive.”
As Danoffice IT continues to work with international suppliers and clients, the ability to rely on a single, compliant document standard such as OIOUBL remains a strategic advantage. With iEDI managing document transformation and supplier coordination, Danoffice IT can focus on delivering value to its clients while maintaining efficient and compliant internal processes.